All documents in one queue, approval inside the app
The contractor uploads their own documents. The safety officer sees staff, vehicle and company documents on one screen, opens them in the app, and approves or rejects with a reason.
Document tracking stays in a folder
Expiry dates of documents that arrive by e-mail and sit in folders are never written into anyone's calendar. You notice when they have already expired, and until then the gate does not know.
In Fiwo a document is uploaded in the app, approved in the app, and its status feeds straight into the gate and permit rules. Contractors get a summary e-mail as a document's deadline approaches.
The contractor uploads
Contractors upload staff, vehicle and company documents themselves. The file type of each upload is verified from its content, not its extension; PDFs and images are accepted.
- The contractor uploads documents
- File type verified from the content
- PDFs and images are accepted
One queue, with type badges
On the safety officer's Document Approval screen, staff, vehicle and company documents are collected in one queue. Each record has a type badge and takes you to the matching record.
- Staff, vehicle and company documents on one screen
- A type badge on every record
- Documents open in the built-in viewer
Approve, or reject with a reason
The safety officer reviews the document in the viewer, then approves it or rejects it with a written reason. Document types are defined per company; which documents are mandatory is your rule.
- Approve, or reject with a reason
- Document types are configured per company
- Approved documents feed into gate and permit rules
Deadline tracking
For documents about to expire, a summary e-mail goes to the contractor at 07:30: 7, 3 and 1 days before the deadline, on the last day and the day after.
- 07:30 summary e-mail
- 7, 3 and 1 days before the deadline
- On the last day and the day after
What the system checks for you
- The file type is verified from the content (PDF and images).
- Mandatory document types are defined per company.
- Operator documents are only required for staff marked as vehicle operators.
- When a document expires, the gate rule and the permit rule see it.
Related features
Frequently asked questions
Which file types can be uploaded?
PDF and image files. The type is verified from the file's content, not its extension.
Can we define the document types ourselves?
Yes. Document types are defined per company.
Is the contractor warned about expiring documents?
Yes. A summary e-mail at 07:30 goes to the contractor 7, 3 and 1 days before the deadline, on the last day and the day after.