At the gate, the system makes the call
The guard searches by national ID number or name. The screen shows "Entry allowed" or "Entry denied" with the reason, and entries and exits are logged from the same screen.
The person at the gate cannot open the files
Documents, permits and shift information live in different places. The guard cannot check them all one by one, so a list or memory often decides.
In Fiwo the rule is one and shared: the person's documents, the company's documents, an approved permit covering today and the shift time. If all four are fine, entry is allowed; otherwise it is denied.
Four conditions, one search
The search checks four conditions together: are the required staff documents approved and valid today, are the required company documents approved and valid, is there an approved permit covering today, and after the day shift ends, is there a night-shift permit.
- Staff documents approved and valid today (operator documents only for operators)
- Company documents approved and valid
- An approved work permit covering today
- After the day shift ends, only with a night-shift permit
Entry allowed or denied, with the reason
The result appears on screen as "✓ ENTRY ALLOWED" or "✕ ENTRY DENIED". Every denied search also states the reason, so the guard knows what the decision rests on.
- ✓ ENTRY ALLOWED / ✕ ENTRY DENIED
- When denied, the reason is written out (for example an expired document)
- Search by national ID number or name
Entry opens, exit closes
Each entry of a person opens a session and the exit closes it. That way it is always clear who is inside.
- An entry record opens a session
- An exit record closes the session
- Everyone inside in one list
Overstay alert
After the day shift ends, only people with a night-shift permit get in. For staff who overstay their permit and still show as inside, an alert appears, both on the security board and in the gate search.
- After day shift ends, entry only with a night-shift permit
- Overstay shows as an alert on the security board
- The same alert appears in the gate search
What the system checks for you
- Are the required staff documents approved and valid today (operator documents only for operators).
- Are the required company documents approved and valid.
- Is there an approved permit covering today.
- After the day shift ends, is there a night-shift permit (end time 17:30 by default, set per facility).
Related features
Frequently asked questions
When does the day shift end?
17:30 by default, and it is set per facility. After that time only staff with a night-shift permit can enter.
What happens if no exit is logged?
The person keeps showing as inside. Staff who overstay their permit and still show as inside appear as alerts on the security board and in the gate search.
Does the same rule apply to vehicles?
For vehicles, missing documents are shown as a warning and do not block entry. See the vehicle entry and exit page.