Contractors with missing documents don't get through the gate.
Fiwo ties contractor documents, work permits and gate entry into one rule. The guard types the national ID, the system checks four conditions and says "Entry allowed" or "Entry denied", with the reason.
- Nothing to install, runs in the browser
- No credit card required
- Contractors use it free of charge
Leave the checking to the system, not to memory
An expired medical report in a folder or a hot-work permit approved on paper is the first thing asked about after an accident. In Fiwo these checks run automatically on every transaction.
Documents
The contractor uploads documents themselves and gets a 07:30 summary e-mail 7, 3 and 1 days before the deadline, on the last day and the day after. The safety officer approves staff, vehicle and company documents in one queue.Work permits
Only staff with complete documents can be added to a permit. When the safety officer approves, the form is prepared as a PDF and e-mailed to the workshop.Gate
One lookup by national ID or name, with the reason for the decision. People inside are on a live list, and a bell rings when someone overstays their permit.Four conditions, one answer
A worker can enter only if all four conditions are met that day. The rule is enforced on the server, so there is no negotiating at the gate.
- 1
Staff documents
Every required document is approved and valid today. Vehicle/equipment operator documents are only checked for vehicle/equipment operators. - 2
Company documents
The contractor company's required documents are approved and valid. - 3
Approved work permit
There is a permit covering today that the safety officer has approved. - 4
Shift time
After the end of the day shift (e.g. 17:30), entry opens only for night-shift permits.
From order to gate, one flow
Contractors and staff
Add a contractor by tax number and the authorized person gets an invitation. Contractors add their own staff, with photos. Bulk import of workers from Excel, with photo and document links. Learn more →Document approval and tracking
Staff, vehicle and company documents in one queue. Open them in the app, approve them or reject them with a reason. Learn more →Work permits
Hot work, work at height and confined space. Date range, night shift, and a ready PDF form on approval. Learn more →Gate access control
Lookup by national ID or name, entry and exit records, who is inside, and a warning for those who overstay their permit. Learn more →Vehicle entry and exit
Search by plate or registration. Document status is visible at the gate, and vehicles inside are on a single list. Learn more →Maintenance orders
The maintenance chief opens a numbered order (ME-001). The contractor creates a permit from the order; workshop, conditions and night shift come from the order. Learn more →Your contractor uploads documents once
In Fiwo a contractor company is identified by its tax number and serves every company it works with from a single account. If the contractor is already in Fiwo, a connection request is sent and you are connected once they approve.
- Each company approves or rejects documents on its own behalf.
- The contractor chooses which staff each company can see.
- The contractor switches between companies and pays nothing.
Everyone sees only their own work
Permissions are enforced on the server. In a multi-facility company, users see only the facilities they are assigned to.
Safety Officer
Owns contractor and occupational safety processes. The person who approves documents and work permits.- Approves staff, vehicle and company documents in one queue, or rejects them with a reason
- Approves work permits; can also add or remove the night shift on an approved permit
- Adds contractors by tax number and defines maintenance workshops
Contractor Company
Manages its own staff and documents. Pays nothing and works for several companies with one account.- Adds staff with photos
- Bulk import of workers from Excel, with photo and document links
- Uploads documents; gets a morning summary e-mail for those about to expire
- Creates a permit from an order and edits a pending request
- Chooses which staff each company can see
Gate Security
Works from a single screen at the gate.- Searches by national ID or name; sees the photo, "Entry allowed / denied" and the reason
- Records entry to and exit from the plant with one button
- Searches vehicles by plate or registration and sees document status
- Gets a bell and a warning for those who overstay their permit
Maintenance Chief
Tied to their workshop. When a workshop is created, its user and invitation are created automatically.- Opens numbered staff orders for contractors (ME-001)
- Sets the working conditions and night shift on the order; they carry over to the permit as they are
- Sees the workshop's permits and who is coming today
- Receives the approved permit form by e-mail
Shift Team Leader
Read-only. Sees the picture on the floor and changes no records.- Sees who is inside right now, grouped by company
- Spots those who overstay their permit through the bell and the list
Company Administrator
The owner or administrator of the company account.- Invites users, assigns them to facilities, deactivates them
- Defines document types (staff, vehicle, company) and which are mandatory
- Configures facility settings: shift end, longest stay, longest permit
- Manages the system log and the login page
From one facility to many, under your name
Facilities
Each facility has its own shift end, longest stay and longest permit duration. You assign users to facilities.Your own address
Your company opens at yourcompany.fiwo.com.tr. You can connect your own domain (depending on plan).Your own login page
Logo, main color, background, welcome message and support contact. You see changes in a live preview.Your logo on forms
The approved permit form PDF is prepared with your company logo and the approver's name.National ID, medical reports, social security. We treat sensitive data with care.
Company data is separated
Three separate locks: the application filter, write checks and database row-level security (RLS). One company cannot see another's data.System log
Every change is recorded as who did what and when, with a summary in Turkish, and can be filtered.Support access is read-only
The Fiwo team enters your account with read-only access only. Every entry shows up in your log.Data stays in the EU
The application and files are in data centers in the European Union. File type is verified from the content; only PDFs and images are accepted.Frequently asked questions
Do we need to install anything?
No. Fiwo runs in the browser. A dedicated address is opened for your company and you invite your users by e-mail. The interface is available in English; e-mails and PDF forms are in Turkish.
Do contractor companies pay?
No. The company pays. Contractor users are also not counted in your plan's user limit.
Can we set up document types for our own company?
Yes. The company administrator defines the staff, vehicle and company document types and which of them are mandatory. The decision at the gate follows these requirements.
What if our contractor also works for another company?
They work with a single account. They upload a document once, and each company gives its own approval separately. The contractor chooses which staff each company can see.
We have several facilities. Is one account enough?
Yes. You manage the facilities in a single company account. Each facility has its own shift end, longest stay and longest permit duration, and users see only the facilities they are assigned to.
How do plans and payment work?
Plans differ only by facility, user and staff limits, and every plan includes all features. Payment is by bank transfer (havale/EFT). The first 14 days are free, and there is a 7-day grace period after the due date. Current plans are on the pricing page.
At the next audit, show a screen instead of a folder
A 30-minute demo or a 14-day trial. You choose.