Many contractors in a food plant, one document routine
In production, storage and packaging areas, maintenance, cleaning and installation are done by firms that change often. Fiwo keeps documents, permits and the entry decision in one place.
What contractor work looks like in this industry
Outside firms that keep changing
Line maintenance, cooling and ventilation service, cleaning and installation bring many different firms in and out. Keeping each one's documents current is a heavy tracking job.
Hot work in repairs
Repairing stainless lines and equipment needs welding and cutting; on the permit these jobs are defined as a hot work condition.
Inside silos, tanks and cold rooms
Cleaning and maintenance inside silos, tanks and mixers is confined space work. Jobs on high racks and rooftop cooling equipment need work at height.
Documents that expire
A document expiring unnoticed is a risk. A 07:30 digest e-mail tells the contractor before it runs out.
Working conditions are tied to the permit
In Fiwo a permit carries the conditions of the job. When EHS approves it, the forms for the selected conditions are combined into one PDF.
- Hot work Welding, cutting, grinding and other jobs that throw sparks or heat.
- Work at height Jobs on roofs, platforms, scaffolding and tall equipment.
- Confined space Tanks, boilers, ducts and pits: narrow spaces with limited ventilation.
Modules that matter most here
Frequently asked questions
How is a contractor warned before documents expire?
A 07:30 digest e-mail goes to the contractor's authorised person 7, 3 and 1 days before the last day, on the last day and the day after.
Can I set document types for my own company?
Yes. Document types are set per company, not per facility, and you decide which ones are required.
Are contractor vehicles tracked at the gate?
Vehicles registered by contractors are searched by plate or registration at the gate, and their entries and exits are recorded as sessions. Missing documents show only as a warning; entry is not blocked. Delivery and service vehicles in general are not tracked; only vehicles registered by contractors are covered.